A payment request is created with the booking
For bank transfers, Auksys automatically creates and sends a payment request after an online booking.
Billing module
From booking to paid invoice without manual checks
Payment requests, deposits, balance payments, instalments, payment matching and invoices in one process. See immediately who has paid and who is overdue.
Payment requests
Replace manual billing
Auksys issues documents and monitors payments for you
There is no need to create a document after every booking, check the bank account, maintain a debtor list or compile payment statistics manually.
- No manual payment requests or invoices
- No daily checking of incoming payments
- No separate debtor records
Clear document workflow
Before payment, the customer receives a non-tax payment request that can be edited or cancelled. Once payment is received, Auksys automatically issues the final accounting invoice.
Your documents always reflect the actual payment status.Complete overview
See paid and unpaid amounts immediately
See the total value of issued requests, received payments, upcoming amounts and overdue debtors in one place.
Payment-request and payment status
Automated payment process
From payment request to accounting document
Administrators can also create payment requests
When manually adding a customer to a course or event, simply select the option to create and send a payment request.
Payments based on your rules
Single payment, deposit with balance, any number of instalments, card or digital wallet.
Automatic payment matching
Incoming payments are matched with the correct request, so administrators do not need to check the bank account manually.
Reminders and confirmations
Set any number of overdue reminders. After payment, the customer receives confirmation and a thank-you message.
The invoice is created after payment
Once payment is received, Auksys issues the final invoice and stores it in the document records.
Flexible pricing
One service can have several pricing rules
Set a default price and additional variants for any course or service. Auksys can automatically apply sibling, returning-customer or member pricing.
Member priceNon-member priceSibling discountPrevious-booking discountMultiple price variantsCustom invoice issuer
Prices and discount rules
Invoices and accounting
Final invoices are issued only after actual payment
Find invoices by customer, child, amount, date or company. Documents can be exported and the module is ready for integration with the Pohoda accounting system.
Invoice records
Deposits and balance payments
Issue the balance payment at the right time
A deposit is created immediately after enrolment. The balance can be issued on a specific date, a set number of days before the course or event, or after a defined number of lessons.
Any number of instalments
Divide a payment schedule into any number of instalments and set the exact issue date for each one.
Financial statistics
See not only how much was received, but what it was for
Revenue is divided by period and category, making it easy to compare courses, events, lesson packages, vouchers and digital-wallet top-ups.
Revenue by category
Complete payment visibility
Every important payment scenario in one module
Auksys integrates with Stripe and Comgate. Customers pay online and the result is automatically connected with the booking, payment request and subsequent invoice.
Supported payment gateways
Online payment options
One-time paymentDeposit and automatic balance paymentAny number of instalmentsCard payments through Stripe or ComgateDigital-wallet paymentAutomatic payment matchingRepeated overdue remindersPohoda accounting integration
Cancelling a paid service
Return the value to the customer’s wallet
Instead of refunding a changed service by bank transfer, credit the paid value to the customer’s digital wallet for another course, event or service.
Retain value for a future purchase instead of issuing a refund
The customer retains the value while the school keeps the funds for a future booking.
Frequently asked questions
What you may want to know
When is an invoice issued?
The invoice is generated automatically after payment is received and matched. Before payment, Auksys uses a non-tax payment request.
Can a balance payment be issued as a course progresses?
Yes. Schedule it for a date, before a service begins or after a defined number of lessons.
How many instalments can we set?
Any number. Each instalment has its own issue date.
Can members have a different price?
Yes. The same service can have a discounted member price and a separate non-member price.
Which payment gateways are supported?
Auksys integrates with Stripe and Comgate. Card payments are automatically connected with the booking and an invoice is issued after payment.
Will Auksys remind a customer about overdue payment?
Yes. Set any number of automated overdue reminders.
Can data be transferred to accounting?
Yes. The billing module integrates with the Pohoda accounting system.
Free, no-obligation demo
Book a demoSee the journey from booking to paid invoice
We will cover payment requests, matching, deposits, instalments, reminders, invoices and financial statistics.